The audit is booked. Can your team find the evidence?
Maritime AI Audit Preparation Toolkit · Before an audit preparation meeting
The record exists. Someone knows where it is. The person who reviewed it is on leave. Now you need an answer while everyone searches a different folder.
The Maritime AI Audit Preparation Toolkit gives auditors, DPAs and QHSE teams five editable spreadsheets for organising that work before the audit. Connect the question, evidence reference, review status and follow-up in a structure your team can use.
Try this before your next preparation meeting
Choose one requirement. Ask a colleague to find the supporting record, identify its version and explain what it proves. Give them only the information already recorded in your preparation documents.
Where they get stuck tells you what to fix: a missing reference, an unclear owner, an old version or an unanswered question. That is a more useful starting point than adding another green tick.
Give each part of preparation a place
Know what needs attention. Use the Audit Preparation Checklist to organise the preparation work across your selected scope.
Connect the question to the record. Use the Clause Evidence Map and Evidence Quality Reference to support a review of whether the material actually answers the question.
Prepare the conversation. Use the Evidence Review Tracker and Interview Planner to keep unresolved points visible and take better questions into interviews.
A finding that needs more than a file link
Illustrative example, created for this page.
A training record is available, but it does not show whether the person was authorised for the sampled task. Record the training reference, keep authorisation unresolved, and ask the responsible manager for the relevant evidence. Close the question only after review.
The practical value is a preparation trail another person can follow. You are buying editable working records to organise that trail, rather than having to design each one from a blank spreadsheet.
Inside the toolkit
- Audit Preparation Checklist XLSX
- Clause Evidence Map XLSX
- Evidence Quality Reference XLSX
- Evidence Review Tracker XLSX
- Interview Planner XLSX
- Licence PDF
Will it fit the way we already work?
Use it alongside your existing audit programme and controlled records. Start with one audit scope and adapt the workbooks to the references and responsibilities your team uses. You do not need to replace your document-management system to use spreadsheets for preparation.
For a dedicated MLC or PSC task, the topic-specific kits below may be a better starting point. This toolkit suits the wider job of evidence mapping, review and interview planning.
Make the next preparation meeting specific
Go into it with records to review and questions to resolve. Explore the five-workbook toolkit and decide whether it fits your next audit.
A short brief to share internally
Copy and adapt this for your manager or colleague:
We need a consistent way to map evidence and track unresolved questions for our next audit. This toolkit supplies five editable workbooks for preparation, evidence review and interview planning. I propose we adapt them to one audit scope and assess whether the team can follow the references without extra explanation.
Estimate the monthly effort in your current process
Use your own review frequency, time and hourly cost. The calculator estimates current effort; it does not predict savings from this kit.
Choose the next resource for your task
- MLC 2006 AI-Assisted Compliance Kit — Working specifically on MLC preparation? Explore the editable guide and follow-up framework.
- PSC Inspection AI Readiness Kit — Coordinating a wider inspection preparation round? Explore the PSC guide.
- AI Hallucinations Guide & Verification Toolkit — Already producing AI drafts? Add a focused method for checking claims before sign-off.
Before you order
The shop shows the current price, edition and use terms. These materials support preparation and human review; they do not provide certification or guarantee an audit or inspection result.